When the Write Documentation function is selected from the File component of the Menu bar, the Create Documentation Files window appears and allows the user to select from a number of documentation options.

The buttons at the top of the window perform the actions on the files. To specify an Output Location, type it in the box or use the Browse button to browse for the output locations.

The Create Codebook check box will create the complete codebook for the data set selected in the Cohort box on the Main Menu. Caution: the data sets are large and a codebook for the complete data set will be a large file.

Write Documentation Window

The tabs in the middle of the window control the type of documentation produced and the format.

Use the Index Options tab to select the index for which documentation will be produced. When an index is checked additional fields appear defining the default output file name, file size, and the default number of lines per page.

The Output Filename and Lines per Page columns may be edited. Simply type in them to edit or use the arrows to increase or decrease the number of lines per page.

Index Options Tab

If the Create Codebook box is checked, a complete codebook of all variables in the data set is created. The Filename and Lines per Page may be edited. The format of an abridged sample Codebook.txt file may be viewed in the Appendix 3.

To create the files specified, press the Create Files button. Or choose another tab to include more documentation.

Sample output files may be viewed in Appendix 3, Anyword.txt, Record.txt, Year.txt, Keyword.txt.

Use the List Options tab to select a print out of the Variable Name list and/or the Question Name list. When a list is checked additional fields appear defining the default output file name, file size, and the default number of lines per page. The boxes may be edited. Simply type in them to edit or use the arrows to increase or decrease the number of lines per page.

List Options Tab

To specify an Output Location, type it in the box or use the Browse button to browse for the output locations.

To create the files specified, press the Create Files button.

Sample output files may be viewed in Appendix 3, Varname.txt and Question-name.txt.

Use the Field Widths tab to customize the output files. To change a field width, click on the up-arrow to increase it or click on the down-arrow to decrease it. Widths may also be changed by placing the edit cursor in the Width field and typing the desired width. Fields may be excluded with a width of '0'. The figure below displays the default field widths.

Field Widths Tab

Go to Appendices

Go to Appendix 3